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Web / Desktop • Healthcare Operations

Token Management - Doctor Shift Queue System

A room-wise token management system for clinics and hospitals, built around doctor shifts, session token limits, live queue displays, and patient notifications.
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Web / Desktop•Healthcare Token Management
Token Management - Doctor Shift Queue System
Overview

The token management system is designed for healthcare teams that need a clear, room-wise patient flow across multiple doctors, sessions, and booking types. It manages token issuing, doctor-room assignment, queue screens, patient updates, and operational controls from a single workflow.

The challenge

Clinic token workflows often become difficult to manage when doctors change shifts, rooms have different limits, patients arrive through online and walk-in channels, and staff need to reschedule or reassign appointments quickly. The product needed to keep tokens sequential, fair, visible, and easy for reception teams to control in real time.

Our solution

We shaped a healthcare queue platform with room and doctor assignment, configurable morning/noon/evening sessions, separate online, walk-in, and advance booking logic, live queue displays, automated patient notifications, and admin actions for reassignment, termination, rescheduling, and missed appointment handling.

Portfolio type
Web / Desktop
Industry
Healthcare Operations
Client
Healthcare Token Management
Tags
HealthcareQueue ManagementDoctor ShiftNotifications
3
Booking modes
Live
Queue visibility
Flexible
Doctor shifts
Key features
  • Room and doctor assignment with one active doctor per room shift
  • Session-wise token limits for morning, noon, and evening schedules
  • Online, walk-in, and advance booking by receptionist
  • Room-wise sequential token numbering
  • Live token display and next-token alerts
  • Doctor visit configuration for home, clinic, new, and follow-up visits
  • Mass token reassignment and doctor change support
  • Shift termination with automated handling
  • Appointment rescheduling and missed appointment cancellation
  • Patient notifications for token and appointment updates
Technology stack
  • Frontend: Responsive dashboard and queue display interfaces
  • Backend: Appointment, token, room, and doctor-shift APIs
  • Realtime: Live queue status and patient notification events
  • Architecture: Role-based clinic operations with scalable booking rules
Our role
  • Workflow planning for patient booking, token issuing, and doctor shift operations
  • UI/UX design for reception, doctor, patient, and queue display views
  • Dashboard and queue-screen development
  • Business rule design for limits, reassignment, termination, and notifications
  • Testing across booking modes, room assignment, and shift edge cases
Business impact
  • Reduced manual queue confusion across room-wise doctor operations
  • Improved waiting-room visibility with live token displays
  • Made receptionist workflows faster for walk-in, online, and advance appointments
  • Created a scalable base for hospitals, clinics, and healthcare organizations
Highlights
  • Room-wise sequential tokens with non-overlapping doctor shift assignment
  • Online, walk-in, and advance booking flows handled in one queue model
  • Live queue screens, auto notifications, reassignment, rescheduling, and cancellation support
Screens
Token Management - Doctor Shift Queue System screen 2
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